A FRAMEWORK FOR TRANSPARENCY AUDIT
The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.
While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b,c and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organsiation and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E. governance,
1. Organisation and Function
S.No. |
Item |
Details of disclosure |
Remarks/ Reference Points |
1.1 |
Particulars of its organisation, functions and duties |
(i) Name and address of the Organization |
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(ii) Head of the organization |
http://icpr.in/organ-chairman.html |
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(iii) Vision, Mission and Key objectives | |||
(iv) Function and duties | |||
(v) Organization Chart | Placed at Annexure-I |
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(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt
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http://icpr.in/ |
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1.2 |
Power and duties of its officers and employees |
(i)Powers and duties of officers (administrative, financial and judicial) | http://icpr.in/about-MOA.html (of Chairman and Member-Secretary |
(ii) Power and duties of other employees | MOA + DFPR (Placed at Annexure-II) |
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(iii) Rules/ orders under which powers and duty are derived and | -do- |
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(iv) Exercised | -do- |
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(v) Work allocation | -do- |
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1.3 |
Procedure followed in decision making process |
(i) Process of decision making Identify key decision making points | Copy of Service Regulation and Recruitment Regulation (Placed at Annexure-III & IV) |
(ii) Final decision making authority | -do- |
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(iii) Related provisions, acts, rules etc. | -do- |
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(iii) Time limit for taking a decisions, if any | -do- |
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(iv) Channel of supervision and accountability | -do- |
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1.4 |
Norms for discharge of functions |
(i) Nature of functions/ services offered | |
(ii) Norms/ standards for functions/ service delivery | |||
(iii) Process by which these services can be accessed | |||
(iv) Time-limit for achieving the targets
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(v) Process of redress of grievances |
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1.5 |
Rules, regulations, instructions manual and records for discharging functions |
(i) Title and nature of the record/ manual /instruction. | ICPR RR copy at Annexure-IV
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(ii) List of Rules, regulations, instructions manuals and records. | copy of RR at Annexure – IV |
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(iii) Acts/ Rules manuals etc. |
and copy of RR at Annexure – IV |
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(iv) Transfer policy and transfer orders | As per existing vacancy and post for ICPR, Delhi and Lucknow office. |
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1.6 |
Categories of documents held by the authority under its control [Section 4(1)(b) (vi)] |
(i) Categories of documents | Member Secretary issues Office Orders/Decisions and Guidelines as approved by Council’s Governing Body. |
(ii) Custodian of documents/categories |
-do- |
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1.7 |
Boards, Councils, Committees and other Bodies constituted as part of the Public Authority |
(i) Name of Boards, Council, Committee etc. | http://icpr.in/organ-council.html |
(ii) Composition | -----------do ------------- |
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(iii) Dates from which constituted | -----------do ------------- |
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(iv) Term/ Tenure | -----------do ------------- |
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(v) Powers and functions | |||
(vi) Whether their meetings are open to the public? | May be seen at office or asked through RTI |
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(vii) Whether the minutes of the meetings are open to the public? | Yes 1. Latest Finance Committee meeting minutes dated 19.10.2020 |
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(viii) Place where the minutes if open to the public are available? | At ICPR office, New Delhi |
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1.8 |
Directory of officers and employees |
(i) Name and designation | |
(ii) Telephone , fax and email ID | Placed at Annexure - VII |
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1.9 |
Monthly Remuneration received by officers & employees including system of compensation |
(i) List of employees with Gross monthly remuneration | Placed at Annexure - V |
(ii) System of compensation as provided in its regulations | Allowances as applicable to Central Govt. employees and specific allowance if any as approved by the Competent Authority. |
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1.10 |
Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)] |
(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority
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(ii) Address, telephone numbers and email ID of each designated official. | |||
1.11 |
No. Of employees against whom Disciplinary action has been proposed/ taken (Section 4(2)) |
No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings |
One financial penalty against ex-employee Sh. Sreekumaran S. has been putup in the Ministry for Approval. |
(ii) Finalised for Minor penalty or major penalty proceedings | -do- |
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1.12 |
Programmes to advance understanding of RTI (Section 26) |
(i) Educational programmes | |
(ii) Efforts to encourage public authority to participate in these programmes | http://icpr.in/index.html programme participation is invited through website |
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(iii) Training of CPIO/APIO | Time to time participate in training |
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(iv) Update & publish guidelines on RTI by the Public Authorities concerned | |||
1.13 |
Transfer policy and transfer orders |
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As per existing vacancy and post for ICPR, Delhi and Lucknow office. |
2. Budget and Programme
S.No. |
Item |
Details of disclosure |
Remarks/ Reference Points |
2.1 |
Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. |
( i) Total Budget for the public authority | Total budget for the F.Y. 2020-21 is Rs. 1824.00 lakh (copy is placed at Annexure – VI) |
(ii) Budget for each agency and plan & programmes | ------- do ----- |
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(iii) Proposed expenditures | ------- do ----- |
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(iv) Revised budget for each agency, if any | ------- do ----- |
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(v) Report on disbursements made and place where the related reports are available | ------- do ----- |
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2.2 |
Foreign and domestic tours |
(i) Budget | TA to officers for f.y. 2020-21 6 lakhs |
(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.
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- |
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Such information are placed necessarily at website http://icpr.in/index.html notice section and at http://icpr.in/quotations.html |
2.3 |
Manner of execution of subsidy programme |
(i) Name of the programme of activity | |
(ii) Objective of the programme | |||
(iii) Procedure to avail benefits | Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html |
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(iv) Duration of the programme/ scheme | ------ do ----- |
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(v) Physical and financial targets of the programme | To be given |
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(vi) Nature/ scale of subsidy /amount allotted | Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html |
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(vii) Eligibility criteria for grant of subsidy | Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html |
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(viii) Details of beneficiaries of subsidy programme (number, profile etc) | Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html |
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2.4 |
Discretionary and non-discretionary grants |
(i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions | Decided by Research Project Committee |
(ii) Annual accounts of all legal entities who are provided grants by public authorities | |||
2.5 |
Particulars of recipients of concessions, permits of authorizations granted by the public authority |
(i) Concessions, permits or authorizations granted by public authority | Not as such |
(ii) For each concessions, permit or authorization granted
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2.6 |
`CAG & PAC paras |
CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament. |
Part of each year Annual Report and Accounts available at http://icpr.in/annual-report.html |
3. Publicity Band Public interface
S.No. |
Item |
Details of disclosure |
Remarks/ Reference Points |
3.1 |
Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] |
Arrangement for consultations with or representation by the members of the public\] (i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens |
All rules/documents are accessible to public during the office hours with written request along with purpose. |
(ii) Arrangements for consultation with or representation by
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ICPR is not dealing with general public. There are various committees as per MoAhttp://icpr.in/about-MOA.html |
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Public- private partnerships (PPP) (i) Details of Special Purpose Vehicle (SPV), if any |
N.A. |
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(ii) Detailed project reports (DPRs) | N.A. |
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(iii) Concession agreements. | N.A. |
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(iv) Operation and maintenance manuals | N.A. |
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(v) Other documents generated as part of the implementation of the PPP | N.A. |
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(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government | N.A. |
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(vii) Information relating to outputs and outcomes | N.A. |
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(viii) The process of the selection of the private sector party (concessionaire etc.) | N.A. |
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(ix) All payment made under the PPP project | N.A. |
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3.2 |
Are the details of policies / decisions, which affect public, informed to them |
Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive; (i) Policy decisions/ legislations taken in the previous one year |
N.A. |
(ii) Outline the Public consultation process | N.A. |
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(iii) Outline the arrangement for consultation before formulation of policy | N.A. |
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3.3 |
Dissemination of information widely and in such form and manner which is easily accessible to the public |
Use of the most effective means of communication (i) Internet (website) |
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3.4 |
Form of accessibility of information manual/ handbook |
Information manual/handbook available in (i) Electronic format |
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(ii) Printed format | Under progress |
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3.5 |
Whether information manual/ handbook available free of cost or not |
List of materials available (i) Free of cost |
All Research Schemes Information and application forms. |
(ii) At a reasonable cost of the medium | Fellowship application is made online with some fees towards online examination. |
4. E.Governance
S .No. |
Item |
Details of disclosure |
Remarks/ Reference Points |
4.1 |
Language in which Information Manual/Handbook Available |
(i) English | Yes |
(ii) Vernacular/ Local Language | Yes Through ICPR website Hindi Pages |
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4.2 |
When was the information Manual/Handbook last updated? |
Last date of Annual updation |
Website updated frequently day-to-day basis. |
4.3 |
Information available in electronic form |
(i) Details of information available in electronic form | M.O.U |
(ii) Name/ title of the document/record/ other information | Copy of RR, SR and DFPR is placed at Annexure-II, III & IV |
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(iii) Location where available | |||
4.4 |
Particulars of facilities available to citizen for obtaining information |
(i) Name & location of the faculty | ICPR website accessible at http://icpr.in/index.html may be accessed at our office Sup P&R and Sup A&F |
(ii) Details of information made available | All relevant information |
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(iii) Working hours of the facility | All Working Days and Working Hours 9:30 a.m. to 6:00 p.m. |
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(iv) Contact person & contact details (Phone, fax email) | |||
4.5 |
Such other information as may be prescribed under section 4(i) (b)(xvii) |
(i) Grievance redressal mechanism |
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(ii) Details of applications received under RTI and information provided | Available at ICPR office |
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(iii) List of completed schemes/ projects/ Programmes | Details accounts of all activities and programme of each particulars year is given with the Annual Report and Accounts at http://icpr.in/annual-report.html |
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(iv) List of schemes/ projects/ programme underway | |||
(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract |
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(vi) Annual Report | |||
(vii) Frequently Asked Question (FAQs) |
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(viii) Any other information such as (a) Citizen’s Charter |
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(b) Result Framework Document (RFD) | - |
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(c) Six monthly reports on the | Available at ICPR office |
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(d) Performance against the benchmarks set in the Citizen’s Charter | Available at ICPR office |
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4.6 |
Receipt & Disposal of RTI applications& appeals |
(i) Details of applications received and disposed | Available at ICPR office |
(ii) Details of appeals received and orders issued | Available at ICPR office |
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4.7 |
Replies to questions asked in the parliament |
Details of questions asked and replies given |
Available at ICPR office |