The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.
While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b,c  and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organsiation and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E. governance,

1. Organisation and Function



Details of disclosure

Remarks/ Reference Points
(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)


Particulars of its organisation, functions and duties
[Section 4(1)(b)(i)]

(i) Name and address of the Organization


(ii) Head of the organization


(iii) Vision, Mission and Key objectives


(iv) Function and duties


(v) Organization Chart

Placed at Annexure-I

(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt


Available with Statutory Bodies Meeting Minutes available at ICPR office for perusal of Public on written request and through RTI.


Power and duties of its officers and employees
[Section 4(1) (b)(ii)]

(i)Powers and duties of officers (administrative, financial and judicial)

http://icpr.in/about-MOA.html (of Chairman and Member-Secretary

(ii) Power and duties of other employees

MOA + DFPR (Placed at Annexure-II)

(iii) Rules/ orders under which powers and duty are derived and


(iv) Exercised


(v) Work allocation



Procedure followed in decision making process
[Section 4(1)(b)(iii)]

(i) Process of decision making Identify key decision making points

Copy of  Service Regulation and Recruitment Regulation (Placed at Annexure-III & IV)

(ii) Final decision making authority


(iii) Related provisions, acts, rules etc.


(iii) Time limit for taking a decisions, if any


(iv) Channel of supervision and accountability



Norms for discharge of functions
[Section 4(1)(b)(iv)]

(i) Nature of functions/ services offered


(ii) Norms/ standards for functions/ service delivery


(iii) Process by which these services can be accessed


(iv) Time-limit for achieving the targets



(v) Process of redress of grievances



Rules, regulations, instructions manual and records for discharging functions
[Section 4(1)(b)(v)]

(i) Title and nature of the record/ manual /instruction.

ICPR RR copy at Annexure-IV



(ii) List of Rules, regulations, instructions manuals and records.

copy of RR at Annexure – IV

(iii) Acts/ Rules manuals etc.


and copy of RR at Annexure – IV

(iv) Transfer policy and transfer orders

As per existing vacancy and post for ICPR, Delhi and Lucknow office.


Categories of documents held by the authority under its control

[Section 4(1)(b) (vi)]

(i) Categories of documents

Member Secretary issues Office Orders/Decisions and Guidelines as approved by Council’s Governing Body.

(ii) Custodian of documents/categories



Boards, Councils, Committees and other Bodies constituted as part of the Public Authority
[Section 4(1)(b)(viii)]

(i) Name of Boards, Council, Committee etc.


(ii) Composition

-----------do -------------

(iii) Dates from which constituted

-----------do -------------

(iv) Term/ Tenure

-----------do -------------

(v) Powers and functions


(vi) Whether their meetings are open to the public?

May be seen at office or asked through RTI

(vii) Whether the minutes of the meetings are open to the public?


1. Latest Finance Committee meeting minutes dated 19.10.2020

2. Latest Council meeting minutes dated 13.01.2020

3. Latest Governing Body meeting minutes dated 15.10.2019

(viii) Place where the minutes if open to the public are available?

At ICPR office, New Delhi


Directory of officers and employees
[Section 4(1) (b) (ix)]

(i) Name and designation


(ii) Telephone , fax and email ID

Placed at Annexure - VII


Monthly Remuneration received by officers & employees including system of compensation
[Section 4(1) (b) (x)]

(i) List of employees with Gross monthly remuneration

Placed at Annexure - V

(ii) System of compensation as provided in its regulations

Allowances as applicable to Central Govt. employees and specific allowance if any as approved by the Competent Authority.


Name, designation and other particulars of public information officers

[Section 4(1) (b) (xvi)]

(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority



(ii) Address, telephone numbers and email ID of each designated official.



No. Of employees against whom Disciplinary action has been proposed/ taken

(Section 4(2))

No. of employees against whom disciplinary action has been

(i) Pending for Minor penalty or major penalty proceedings

One financial penalty against ex-employee Sh. Sreekumaran S. has been putup in the Ministry for Approval.

(ii) Finalised for Minor penalty or major penalty proceedings



Programmes to advance understanding of RTI

 (Section 26)

(i) Educational programmes


(ii) Efforts to encourage public authority to participate in these programmes

http://icpr.in/index.html programme participation is invited through website

(iii) Training of CPIO/APIO

Time to time participate in training

(iv) Update & publish guidelines on RTI by the Public Authorities concerned



Transfer policy and transfer orders
[F No. 1/6/2011- IR dt. 15.4.2013]


As per existing vacancy and post for ICPR, Delhi and Lucknow office.

2. Budget and Programme



Details of disclosure

Remarks/ Reference Points
(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)


Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.
[Section 4(1)(b)(xi)]

( i) Total Budget for the public authority

Total budget for the F.Y. 2020-21 is Rs. 1824.00 lakh (copy is placed at Annexure – VI)

(ii) Budget for each agency and plan & programmes

------- do -----

(iii) Proposed expenditures

------- do -----

(iv) Revised budget for each agency, if any

------- do -----

(v) Report on disbursements made and place where the related reports are available

------- do -----


Foreign and domestic tours

(i) Budget

TA to officers for f.y. 2020-21 6 lakhs

(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.
  1. Places visited
  2. The period of visit
  3. The number of members in the official delegation
  4. Expenditure on the visit




  1. Information related to procurements
  2. Notice/tender enquires, and corrigenda if any thereon,
  3. Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,
  4. The works contracts concluded – in any such combination of the above-and
  5. The rate /rates and the total amount at which such procurement or works contract is to be executed.

Such information are placed necessarily at website http://icpr.in/index.html notice section and at  http://icpr.in/quotations.html


Manner of execution of subsidy programme
[Section 4(i)(b)(xii)]

(i) Name of the programme of activity


(ii) Objective of the programme


(iii) Procedure to avail benefits

Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html

(iv) Duration of the programme/ scheme

------ do -----

(v) Physical and financial targets of the programme

To be given

(vi) Nature/ scale of subsidy /amount allotted

Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html

(vii) Eligibility criteria for grant of subsidy

Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html

(viii) Details of beneficiaries of subsidy programme (number, profile etc)

Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html


Discretionary and non-discretionary grants

(i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions

Decided by Research Project Committee

(ii) Annual accounts of all legal entities who are provided grants by public authorities



Particulars of recipients of  concessions, permits of authorizations granted by the public authority
[Section 4(1) (b) (xiii)]

(i) Concessions, permits or authorizations granted by public authority

Not as such

(ii) For each concessions, permit or authorization granted
  1. Eligibility criteria
  2. Procedure for getting the concession/ grant and/ or permits of authorizations
  3. Name and address of the recipients given concessions/  permits or authorisations
  4. Date of award of concessions /permits of authorizations



`CAG & PAC paras

CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.

Part of each year Annual Report and Accounts available at http://icpr.in/annual-report.html

3.   Publicity Band Public interface



Details of disclosure

Remarks/ Reference Points
(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)


Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy  or implementation there of

[Section 4(1)(b)(vii)]

Arrangement for consultations with  or representation by the members of the public\]

(i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

All rules/documents are accessible to public during the office hours with written request along with purpose.

(ii) Arrangements for consultation with or representation by
  1. Members of the public in policy formulation/ policy implementation
  2. Day & time allotted for visitors
  3. Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

ICPR is not dealing with general public. There are various committees as per MoAhttp://icpr.in/about-MOA.html

Public- private partnerships (PPP)

(i) Details of Special Purpose Vehicle (SPV), if any


(ii) Detailed project reports (DPRs)


(iii) Concession agreements.


(iv) Operation and maintenance manuals


(v) Other documents generated as part of the implementation of the PPP


(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government


(vii) Information relating to outputs and outcomes


(viii) The process of the selection of the private sector party (concessionaire etc.)


(ix) All payment made under the PPP project



Are the details of policies / decisions, which affect public, informed to them
[Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

(i) Policy decisions/ legislations taken in the previous one year


(ii) Outline the Public consultation process


(iii) Outline the arrangement for consultation before formulation of policy



Dissemination of information widely and in such form and manner which is easily accessible to the public
[Section 4(3)]

Use of the most effective means of communication

(i) Internet (website)



Form of accessibility of information manual/ handbook
[Section 4(1)(b)]

Information manual/handbook available in

(i) Electronic format


(ii) Printed format

Under progress


Whether information manual/ handbook available free of cost or not
[Section 4(1)(b)]

List of materials available

(i) Free of cost

All Research Schemes Information and application forms.

(ii) At a reasonable cost of the medium

Fellowship application is made online with some fees towards online examination.

4. E.Governance

S .No.


Details of disclosure

Remarks/ Reference Points
(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)


Language in which Information Manual/Handbook Available

(i) English


(ii) Vernacular/ Local Language

Yes Through ICPR website Hindi Pages


When was the information Manual/Handbook last updated?

Last date of Annual updation

Website updated frequently day-to-day basis.


Information available in electronic form
[Section 4(1)(b)(xiv)]

(i) Details of information available in electronic form


(ii) Name/ title of the document/record/ other information

Copy of RR, SR and DFPR is placed at Annexure-II, III & IV

(iii) Location where available



Particulars of facilities available to citizen for obtaining information
[Section 4(1)(b)(xv)]

(i) Name & location of the faculty

ICPR website accessible at http://icpr.in/index.html may be accessed at our office Sup P&R and Sup A&F

(ii) Details of information made available

All relevant information

(iii) Working hours of the facility

All Working Days and Working Hours 9:30 a.m. to 6:00 p.m.

(iv) Contact person & contact details (Phone, fax email)



Such other information as may be prescribed under section 4(i) (b)(xvii)

(i) Grievance redressal mechanism


(ii) Details of applications received under RTI and information provided

Available at ICPR office

(iii) List of completed schemes/ projects/ Programmes

Details accounts of all activities and programme of each particulars year is given with the Annual Report and Accounts at http://icpr.in/annual-report.html

(iv) List of schemes/ projects/ programme underway


(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract


(vi) Annual Report


(vii) Frequently Asked Question (FAQs)


(viii) Any other information such as

(a) Citizen’s Charter


(b) Result Framework Document (RFD)


(c) Six monthly reports on the

Available at ICPR office

(d) Performance against the benchmarks set in the Citizen’s Charter

Available at ICPR office


Receipt & Disposal of RTI applications& appeals

(i) Details of applications received and disposed

Available at ICPR office

(ii) Details of appeals received and orders issued

Available at ICPR office


Replies to questions asked in the parliament
[Section 4(1)(d)(2)]

Details of questions asked and replies given

Available at ICPR office