• ICPR

A FRAMEWORK FOR TRANSPARENCY AUDIT 2020-21

The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.
While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b,c  and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organsiation and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E. governance,

1.        Organisation and Function


S.No.

Item

Details of disclosure

Remarks/ Reference Points
(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

1.1

Particulars of its organisation, functions and duties
[Section 4(1)(b)(i)]

(i) Name and address of the Organization

http://icpr.in/

(ii) Head of the organization

http://icpr.in/organ-chairman.html
http://icpr.in/organ-member-sec.html

(iii) Vision, Mission and Key objectives

http://icpr.in/about.html

(iv) Function and duties

http://icpr.in/about-MOA.html

(v) Organization Chart

May be seen at page
http://icpr.in/transparancy -audit.html

(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt

http://icpr.in/
Available with Statutory Bodies Meeting Minutes available at ICPR office for perusal of Public on written request and through RTI.

1.2

Power and duties of its officers and employees
[Section 4(1) (b)(ii)]

(i) Powers and duties of officers (administrative, financial and judicial)

http://icpr.in/about-MOA.html
http://icpr.in/transparancy-audit.html

(ii) Power and duties of other employees

http://icpr.in/about-MOA.html
http://icpr.in/transparancy-audit.html

(iii) Rules/ orders under which powers and duty are derived and

-http://icpr.in/about-MOA.html
http://icpr.in/transparancy-audit.html

(iv) Exercised

http://icpr.in/about-MOA.html
http://icpr.in/transparancy-audit.html

(v) Work allocation

http://icpr.in/about-MOA.html
http://icpr.in/transparancy-audit.html

1.3

Procedure followed in decision making process
[Section 4(1)(b)(iii)]

(i) Process of decision making Identify key decision making points

Copy of  Service Regulation and Recruitment Regulationhttp://icpr.in/transparancy-audit.html

(ii) Final decision making authority

Copy of  Service Regulation and Recruitment Regulation http://icpr.in/transparancy-audit.html

(iii) Related provisions, acts, rules etc.

Copy of  Service Regulation and Recruitment Regulation http://icpr.in/transparancy-audit.html

(iv) Time limit for taking a decisions, if any

Copy of  Service Regulation and Recruitment Regulation http://icpr.in/transparancy-audit.html

(v) Channel of supervision and accountability

Copy of  Service Regulation and Recruitment Regulation http://icpr.in/transparancy-audit.html

1.4

Norms for discharge of functions
[Section 4(1)(b)(iv)]

(i) Nature of functions/ services offered

http://icpr.in/index.html
http://icpr.in/forms.html

(ii) Norms/ standards for functions/ service delivery

http://icpr.in/forms.html

(iii) Process by which these services can be accessed

http://icpr.in/forms.html

(iv) Time-limit for achieving the targets

http://icpr.in/transparancy-audit.html
placed at annexure- VII

(v) Process of redress of grievances

http://icpr.in/transparancy-audit.html
placed at annexure- VII

1.5

Rules, regulations, instructions manual and records for discharging functions
[Section 4(1)(b)(v)]

(i) Title and nature of the record/ manual /instruction.

ICPR RR copy at http://icpr.in/transparancy-audit.html

 

 

(ii) List of Rules, regulations, instructions manuals and records.

copy of RR at http://icpr.in/transparancy-audit.html

(iii) Acts/ Rules manuals etc.

http://icpr.in/about-MOA.html

and copy of RR at http://icpr.in/transparancy-audit.html

(iv) Transfer policy and transfer orders

 

 

As per existing vacancy and post for ICPR, Delhi and Lucknow office.

1.6

Categories of documents held by the authority under its control

[Section 4(1)(b) (vi)]

(i) Categories of documents

Member Secretary issues Office Orders/Decisions and Guidelines as approved by Council’s Governing Body.

(ii) Custodian of documents/categories

Member Secretary issues Office Orders/Decisions and Guidelines as approved by Council’s Governing Body.

1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public Authority
[Section 4(1)(b)(viii)]

(i) Name of Boards, Council, Committee etc.

http://icpr.in/organ-council.html
http://icpr.in/organ-gover.html
http://icpr.in/organ-research.html
http://icpr.in/organ-finance.html

(ii) Composition

http://icpr.in/organ-council.html
http://icpr.in/organ-gover.html
http://icpr.in/organ-research.html
http://icpr.in/organ-finance.html

(iii) Dates from which constituted

http://icpr.in/organ-council.html
http://icpr.in/organ-gover.html
http://icpr.in/organ-research.html
http://icpr.in/organ-finance.html

(iv) Term/ Tenure

http://icpr.in/organ-council.html
http://icpr.in/organ-gover.html
http://icpr.in/organ-research.html
http://icpr.in/organ-finance.html

(v) Powers and functions

http://icpr.in/about-MOA.html

(vi) Whether their meetings are open to the public?

May be seen at office or asked through RTI

(vii) Whether the minutes of the meetings are open to the public?

Yes

(viii) Place where the minutes if open to the public are available?

http://icpr.in/council-minutes.html

1.8

Directory of officers and employees
[Section 4(1) (b) (ix)]

(i) Name and designation

http://icpr.in/contact.html

(ii) Telephone , fax and email ID

http://icpr.in/contact.html

1.9

Monthly Remuneration received by officers & employees including system of compensation
[Section 4(1) (b) (x)]

(i) List of employees with Gross monthly remuneration Note: latest will be updated.

http://icpr.in/transparancy-audit.html

(ii) System of compensation as provided in its regulations

Allowances as applicable to Central Govt. employees and specific allowance if any as approved by the Competent Authority.

1.10

Name, designation and other particulars of public information officers

[Section 4(1) (b) (xvi)]

(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority

http://icpr.in/rti.html

(ii) Address, telephone numbers and email ID of each designated official.

http://icpr.in/rti.html

1.11

No. Of employees against whom Disciplinary action has been proposed/ taken

(Section 4(2))

No. of employees against whom disciplinary action has been

(i) Pending for Minor penalty or major penalty proceedings

1 employee, pending.

(ii) Finalised for Minor penalty or major penalty proceedings

2 Employees, finalised

1.12

Programmes to advance understanding of RTI

 (Section 26)

(i) Educational programmes

http://icpr.in/index.html

(ii) Efforts to encourage public authority to participate in these programmes

http://icpr.in/index.html programme participation is invited through website

(iii) Training of CPIO/APIO

Time to time participate in training

(iv) Update & publish guidelines on RTI by the Public Authorities concerned

http://icpr.in/rti.html

1.13

Transfer policy and transfer orders
[F No. 1/6/2011- IR dt. 15.4.2013]

(i) Transfer policy and transfer orders [F No. 1/6/2011- IR dt. 15.4.2013]

As per existing vacancy and post for ICPR, Delhi and Lucknow office.

2.        Budget and Programme


S.No.

Item

Details of disclosure

Remarks/ Reference Points
(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

2.1

Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.
[Section 4(1)(b)(xi)]

(i) Total Budget for the public authority

Total budget for the F.Y. 2021-22 is Rs. 1874.00 lakh http://icpr.in/transparancy-audit.html

(ii) Budget for each agency and plan & programmes

Total budget for the F.Y. 2021-22 is Rs. 1874.00 lakh http://icpr.in/transparancy-audit.html

(iii) Proposed expenditures

T Total budget for the F.Y. 2021-22 is Rs. 1874.00 lakh http://icpr.in/transparancy-audit.html

(iv) Revised budget for each agency, if any

Total budget for the F.Y. 2021-22 is Rs. 1874.00 lakh http://icpr.in/transparancy-audit.html

(v) Report on disbursements made and place where the related reports are available

Total budget for the F.Y. 2021-22 is Rs. 1874.00 lakh http://icpr.in/transparancy-audit.html

2.2

Foreign and domestic tours

(i) Budget

TA to officers for f.y. 2021-226 lakhs

(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

(a) Places visited

(b) The period of visit

(c) The number of members in the official delegation

(d) Expenditure on the visit

Not me

 

 

(iii) Information related to procurements

(a) Notice/tender enquires, and corrigenda if any thereon,

(b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,

(c) The works contracts concluded – in any such combination of the above-and

(d) The rate /rates and the total amount at which such procurement or works contract is to be executed.

Such information are placed necessarily at website http://icpr.in/index.html notice section and at  http://icpr.in/quotations.html

2.3

Manner of execution of subsidy programme
[Section 4(i)(b)(xii)]

(i) Name of the programme of activity

http://icpr.in/index.html

(ii) Objective of the programme

http://icpr.in/index.html

(iii) Procedure to avail benefits

Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html

(iv) Duration of the programme/ scheme

Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html

(v) Physical and financial targets of the programme

http://icpr.in/transparancy-audit.html
placed at annexure- VII

(vi) Nature/ scale of subsidy /amount allotted

Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html

(vii) Eligibility criteria for grant of subsidy

Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html

(viii) Details of beneficiaries of subsidy programme (number, profile etc)

Programme/Schemes guideline and application forms are available at http://icpr.in/forms.html

2.4

Discretionary and non-discretionary grants

(i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions

Decided by Research Project Committee
http://icpr.in/organ-research.html

(ii) Annual accounts of all legal entities who are provided grants by public authorities

http://icpr.in/annual-report.html

2.5

Particulars of recipients of  concessions, permits of authorizations granted by the public authority
[Section 4(1) (b) (xiii)]

(i) Concessions, permits or authorizations granted by public authority

Not applicable

(ii) For each concessions, permit or authorization granted

(a) Eligibility criteria
(b) Procedure for getting the concession/ grant and/ or permits of authorizations
(c) Name and address of the recipients given concessions/ permits or authorisations
(d) Date of award of concessions /permits of authorizations

Not applicable

2.6

`CAG & PAC paras

CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.

As sub-page in  http://icpr.in/transparency-audit.html

3.        Publicity Band Public interface


S.No.

Item

Details of disclosure

Remarks/ Reference Points
(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

3.1

Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy  or implementation there of

[Section 4(1)(b)(vii)]

Arrangement for consultations with  or representation by the members of the public

(i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

All rules/documents are accessible to public during the office hours with written request along with purpose.

(ii) Arrangements for consultation with or representation by
  1. Members of the public in policy formulation/ policy implementation
  2. Day & time allotted for visitors
  3. Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

ICPR is not dealing with general public. There are various committees as per MoAhttp://icpr.in/about-MOA.html

Public- private partnerships (PPP)

(i) Details of Special Purpose Vehicle (SPV), if any

N.A.

(ii) Detailed project reports (DPRs)

N.A.

(iii) Concession agreements.

N.A.

(iv) Operation and maintenance manuals

N.A.

(v) Other documents generated as part of the implementation of the PPP

N.A.

(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government

N.A.

(vii) Information relating to outputs and outcomes

N.A.

(viii) The process of the selection of the private sector party (concessionaire etc.)

N.A.

(ix) All payment made under the PPP project

N.A.

3.2

Are the details of policies / decisions, which affect public, informed to them
[Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

(i) Policy decisions/ legislations taken in the previous one year

N.A.

(ii) Outline the Public consultation process

N.A.

(iii) Outline the arrangement for consultation before formulation of policy

N.A.

3.3

Dissemination of information widely and in such form and manner which is easily accessible to the public
[Section 4(3)]

Use of the most effective means of communication

(i) Internet (website)

http://icpr.in/index.html

3.4

Form of accessibility of information manual/ handbook
[Section 4(1)(b)]

Information manual/handbook available in

(i) Electronic format Note: should be placed at website?

http://icpr.in/index.html

(ii) Printed format     Note: any other information needed?

Available at ICPR Office.

3.5

Whether information manual/ handbook available free of cost or not
[Section 4(1)(b)]

List of materials available

(i) Free of cost

All Research Schemes Information and application forms.

(ii) At a reasonable cost of the medium

Fellowship application is made online with some fees towards online examination.

4.        E.Governance


S .No.

Item

Details of disclosure

Remarks/ Reference Points
(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

4.1

Language in which Information Manual/Handbook Available

(i) English

Yes

(ii) Vernacular/ Local Language

Yes Through ICPR website Hindi Pages

4.2

When was the information Manual/Handbook last updated?

Last date of Annual updation

Website updated frequently day-to-day basis.

4.3

Information available in electronic form
[Section 4(1)(b)(xiv)]

(i) Details of information available in electronic form

M.O.U
http://icpr.in/about.html

(ii) Name/ title of the document/record/ other information

Note : any other information needed or not?

RR copy -http://icpr.in/RR.pdf
SR copy-http://icpr.in/sr01.pdf
DFPR-http://icpr.in/FINANCIAL%20POWERS%20DELEGATED%20TO%20DIRECTOR%20(A&F).pdf

(iii) Location where available

http://icpr.in/about-MOA.html

4.4

Particulars of facilities available to citizen for obtaining information
[Section 4(1)(b)(xv)]

(i) Name & location of the faculty

ICPR website accessible at http://icpr.in/index.html may be accessed at our office Sup P&R and Sup A&F

(ii) Details of information made available

All relevant information

(iii) Working hours of the facility

All Working Days and Working Hours 9:30 a.m. to 6:00 p.m.

(iv) Contact person & contact details (Phone, fax email)

http://icpr.in/contact.html

4.5

Such other information as may be prescribed under section 4(i) (b)(xvii)

(i) Grievance redressal mechanismNote : any other information needed or not?

http://icpr.in/index.html>
4. Grievance Redressal: https://forms.gle/yZTcncxMmSi3rd9C7h

(ii) Details of applications received under RTI and information provided

Available at ICPR office

(iii) List of completed schemes/ projects/ Programmes

Details accounts of all activities and programme of each particulars year is given with the Annual Report and Accounts at http://icpr.in/annual-report.html

(iv) List of schemes/ projects/ programme underway

http://icpr.in/annual-report.html

(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract

Present time N/A
Next year we will be add this function on a website.

(vi) Annual Report

http://icpr.in/annual-report.html

(vii) Frequently Asked Question (FAQs)

N/A

(viii) Any other information such as

(a) Citizen’s Charter

  Available at ICPR office.

(b) Result Framework Document (RFD)

-

(c) Six monthly reports on the

Available at ICPR office

(d) Performance against the benchmarks set in the Citizen’s

     Charter

Available at ICPR office

4.6

Receipt & Disposal of RTI applications& appeals

(i) Details of applications received and disposed

Available at ICPR office

(ii) Details of appeals received and orders issued

Available at ICPR office

4.7

Replies to questions asked in the parliament
[Section 4(1)(d)(2)]

Details of questions asked and replies given

Available at ICPR office

5.1

Such other information as may be prescribed under section 5(i) (b)()

Name & Details of – (a) Current CPIOs & FAAs, (b) Earlier CPIO & FAA from 1.1.2015

http://icpr.in/rti.html

Details of third audit of voluntary disclosure- (a) dated of audit carried out, (b) Report of the audit carried out

Note: any other information needed?

Audit is under process

Appointment of Nodal Officers not below the rank of Joint Secretary/Additional HoD- (a) Date of appointment (b) Name & Designation of the officers.

Item/information disclosed so that public have maximum resort to use RTI act to obtain information.

Lt. Cdr.Pawandeep, Director (A&F)

Consultancy committee of key stake holders for advice on soumotu disclosure – (A) dated from which constituted, (b) Name of Designation of the officers.

N. A as ICPR has various committees that takes decisions and the same are announced in Website

Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI – (a) Dates from which constituted, (b) Name & Designation of the Officers

We have CPIO and the competent authority looks at that matter.  

6.1

(i) Name & Designation of the officers

Item/information disclosed so that public have maximum resort to use RTI act to obtain information

(i)  Item/information disclosed so that public have maximum resort to use RTI act to obtain information        

fully met     Yes
 Matters are disclosed in the Website

6.2

Guidelines for Indian Government Website (GIGW) is followed released in February, 2009 and included in to Central Secretariat Manual of Office Procedure (CSMOP) By Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public.

(ii) Whether STQC certification obtained and its validity

N.A

(iii) Does the website show the certificate on the website?

N.A